Contents:

9.3.1 Element information

9.3.1.1 Link to RDA Toolkit

9.3.1.2 Sources of information

9.3.2 RDA definition and scope

9.3.2.1 A broad unstructured description of one or more attributes of a manifestation.

9.3.25.1 Additional notes on manifestation covered in other chapters include:

9.3.3 General rule

9.3.3.1 Make a note relating to the manifestation being described if considered important.

9.3.31 Quotations

9.3.31.1 Record quotations from the manifestation or from other sources using one of the following methods:

  • enclose quoted text in quotation marks; always follow the quotation by an indication of its source
  • preface the quoted text with the source, followed by a colon; do not enclose the quoted text in quotation marks

For guidelines on transcription and capitalization, see Transcription.

Example:
“Extracted from the minutes of the Society for the Propagation of the Gospel in Foreign Parts”‐‐title page

Example:
“Thought to be by William Langland”‐‐Harvey, P. Oxford companion to English literature

Example:
At head of title: Convention nationale

Example:
“Miss Neilson”, “Mrs. Tree”, “Tree”, and “Miss Freear” in early pencil below the respective figures

(Comment: Resource exists in multiples (see 9.01.SOMETHING.SOMETHING))
(Ingest comment: example needs review)

9.3.32 Contents notes

9.3.32.1 List the contents of a manifestation, either selectively or fully, if it is considered important to show the presence of material not implied by the rest of the description, to stress components of particular importance, to provide the contents of a collection or of a multiple unit resource, or to provide additional titles in a resource without a collective title. For instructions on supplementary content, see Supplementary content.

Example:
Volume 3 also includes the author’s Fanchette (pages [87]-232) and Lettre d’un paysan de la Vallée-Noir (pages [233]-307)

9.3.32.2 Transcribe contents from the title page if they are presented there formally and have not been transcribed as part of the Title and Statement of responsibility elements if considered important. In such cases, record “[from title page]” at the beginning of the contents note. If a formal statement of contents is not present on the title page, take contents from the head of the parts to which they refer, or, if this is not feasible, from any contents list, etc., that is present. For manifestations in two or more volumes, transcribe the volume or part designations as found.

Example:
Contents: [from title page] I. John Watson Stewarts Almanack ‐‐ II. The English court registry ‐‐ III. Wilsons Dublin directory with a new correct plan of the city, forming the most complete lists published of the present civil, military, and naval establishments of Great Britain & Ireland

Example:
Contents: [from title page] The life and death of the author / E.B. Esquire ‐‐ A discourse about the state of true happinesse ‐‐ Directions for a comfortable walking with God ‐‐ Instructions for a right comforting afflicted consciences, &c. ‐‐ His foure last things, death, iudgment, hell and heaven, &c. ‐‐ His funerall sermon / Nicholas Estwick, batchelour in divinity

9.3.32.3 If a complete listing of contents cannot be assembled by one of the above means, the cataloger may devise a contents note from any appropriate source or combination of sources if considered important.

Example:
Contents [from running titles]: Life and organization – The functions – The osseous system – The articulations – The muscular system

9.3.33 Note on made-up sets of a multiple unit manifestation

9.3.33.1 If a multiple unit manifestation is known or assumed to be a set made up of parts from varying editions and the decision has been made to describe the set with a single description, always make a note on manifestation to indicate that the description is based on a made-up set (see Edition statement, 3.21.37.3).

Example:
Note on manifestation: Description based on a made-up set; v. 3 has “second edition”
Edition statement: First edition

9.3.34 Note on reissued or reprinted manifestations

9.3.34.1 Make a note on the fact that the expression is a reissue or reprint, unless apparent from the rest of the description and if considered important (see also RDA Toolkit: Reprinted as manifestation).

9.3.34.2 Give information about a series in which the resource has been issued previously if considered important (see Note on series statement, 8.29.3.5).

Example:
Originally issued in series: The socialist platform ; no. 2

9.3.34.3.Y.Y Make a note on characteristics of the original of a copy, giving the location of the original(s), the dimensions, and other relevant information if it is readily available, if considered important.

Example:
Original: Art Gallery of Ontario, circa 1784-1790, oil on canvas, 267.3 x 364.5 cm

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9.3.35 Limitation statements

9.3.35.1 If the resource includes a statement as to a limited number of copies of the edition, give this statement of limitation in a note, preferably in quoted form, if considered important.

Example:
“250 copies printed”‐‐preface

Example:
“Edition limited to 250”–printed below image, lower left

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9.3.35.2 If the statement of limitation is accompanied by statements of responsibility or other information relating to the production of the edition, include as much of the additional information in the note as is considered important.

Example:
“Of this edition one hundred and twenty one copies have been numbered and signed by Dr. Julian Wolff, B.S.I. and Hugh Pentecost”‐‐title page verso

Example:
“A special edition of twenty, signed and numbered, copies was produced and bound in full red Morocco. These special copies are each housed in a sculptural human heart shaped box, sitting atop a wooden anatomical specimen stand”‐‐colophon

Example:
“Il a été-tiré de cet ouvrage: 10 exemplaires sur papier de Chine, numérotés de 1 à 10 ; 50 exemplaires sur papier du Japon numérotés de 11 à 60 ; 150 exemplaires sur papier de Hollande, numérotés de 61 à 210 ; 300 exemplaires sur papier pur fil Lafuma, numérotés de 211 à 510. L’édition originale a été tirée sur papier d’alfa”‐‐preliminary leaf

Example:
“Four sets are philanthropic gifts. The recipients are: The Shakespeare Theater of New Jersey, the Folger Shakespeare Library, Washington, D.C., the Visual Arts Center of New Jersey, and Rutgers University Library. A fifth set is framed and available for exhibit. The remaining eleven prints will stay in the private collections of the artists involved in the project. The paper is Italian C.M.Fabriano/Tiepolo. The portfolio box is anodized brushed aluminum. All materials are archival quality. The etchings were created using traditional etching techniques and hand printed by each of the artists”–Artists’ statement

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9.3.35.3 If the statement of limitation includes the unique number of the item being cataloged, give only the statement of limitation as Note on manifestation. Record the copy number as a Note on item if considered important (see 9.4.34.1).

9.3.355.Y.Y Note on numbers or letters not representing edition or series numbering

9.3.355.1.Y.Y Make a note on numbers or letters associated with the manifestation not transcribed in another area, if considered important.

Example:
Prints are numbered 1-25

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9.3.36 Note on dates not representing publication, distribution, or manufacture elements

9.3.36.1 If the preferred source of information bears a prominent date that does not clearly represent the Date of publication, Date of distribution, or Date of manufacture, either transcribe it as part of the Title or the Statement of responsibility elements or give it in a note on manifestation if considered important (see 5.23.33.2, 5.28.33.2, 5.33.354.2).

9.3.37 Note on imperfect copies

9.3.37.1 If no information about a perfect copy is available, always make a Note on manifestation indicating that the description is based on an imperfect copy (see Data provenance, 0.1.22.2).

Example:
Description based on an imperfect copy; title page torn with partial loss of text

9.3.38 Accompanying material

9.3.38.1 Always record accompanying material (a manifestation physically separate from and issued simultaneously (or nearly so) with another manifestation and generally intended to be used together with it) as an unstructured note. See On carrier unit with (9.34.3.1) for manifestations issued on the same carrier.

Optionally, begin the note with “Accompanied by” followed by a colon.

9.3.38.2 Record the location of accompanying material if considered important. For accompanying material issued in a pocket, see 9.3.38.1.

9.3.38.3 Record the name of the material, preceded by the number of physical units if considered important.

Example:
Accompanied by: 1 price list

9.3.38.4 Optionally, record the physical description of accompanying material in parentheses following its name, in this order:

  1. Extent of manifestation (see 6.21.421.1)

  2. Other details of physical description, such as Illustrative content (see 6.22.3.1); Color content (see 6.23.3.1), etc.

  3. Dimensions of the manifestation (see 6.24.3.1)

Example:
Accompanied by: 1 atlas (38 pages, 19 leaves of plates : colored maps ; 37 cm)

Example:
Accompanied by: Index to cities and towns, populations, and mileage by automobile highway from Columbus Circle (B’way and 59th St.) New York City (1 sheet ; 42 x 67 cm)

Example:
1 pamphlet of descriptive text (18 pages ; 37 cm)

(Ingest comment: example needs review)

Example:
1 map (color ; 65 x 40 cm)

(Ingest comment: example needs review)

9.3.38.5 Record additional details if considered important.

Example:
Accompanied by: Star guide (1 sheet ; 12 x 36 cm), previously published separately in 1744

9.3.38.6 Optionally, record an access point for manifestation for the related manifestation(s) in addition to the note.

9.3.38.7 Accompanying material issued in pocket. If accompanying material is illustrative content and is issued in a pocket attached to a manifestation, always specify the location in Details of illustrative content (see 6.225.31.1).

Example:
Accompanied by manifestation: Accompanied by: 2 folded maps
Details on illustrative content: Maps in pocket on inside back cover

For non-illustrative accompanying material issued in a pocket, specify the location in an unstructured note (see 9.3.38.2).

9.3.383.Y.Y Notes citing other resources and other states or manifestation of the same resources

9.3.383.1.Y.Y In citing other resources and other states or manifestations of the same resources, give whatever information is appropriate for easy identification. Arrange the information provided in the form that makes most sense in the particular case. Abridge the information as needed without using the mark of omission.

Example:
Copy of: Chandos portrait of Shakespeare. In National Portrait Gallery, London (NPG 1)

(Comment: “NPG 1” is the original painting’s accession number)
(Ingest comment: example needs review)

Example:
Illustration of John Milton’s Allegro

(Comment: Painting is a stand-alone piece illustrative of the poem, not a book illustration)
(Ingest comment: example needs review)

Example:
Similar to frontispiece in: Great expectations realized, or, Civilizing mountain men / by Mrs. Ellen H.B. Mason. Philadelphia : American Baptist Publication Society, 1862

(Ingest comment: example needs review)

9.3.385.Y.Y Notes on watermarks, trademarks, studio imprints, remarques, etc.

9.3.385.1.Y.Y Describe watermarks, trademarks, studio imprints, remarques, etc. if considered important.

Example:
Photographer’s stamp on back

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Example:
Photographer’s hallmark embossed on separate piece of board mounted at lower right of mount

(Ingest comment: example needs review)

Example:
Watermark: Fleur de lis

(Ingest comment: example needs review)

Example:
Blind stamp: Mushroom (artist’s mark)

(Ingest comment: example needs review)

Example:
Ink stamp of publisher on front

(Ingest comment: example needs review)

Example:
Similar to frontispiece in: Great expectations realized, or, Civilizing mountain men / by Mrs. Ellen H.B. Mason. Philadelphia : American Baptist Publication Society, 1862

(Ingest comment: example needs review)

9.3.39.Y.Y Additional physical format

9.3.39.1.Y.Y Record information concerning a different physical format in which the described item is available, if considered important.

Example:
Also available as a digital reproduction

(Ingest comment: example needs review)

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